ShiftPaid by The Compliant ProviderInvoice your shifts. Get paid. Know your tax.
Built for NDIS independent support workers and sole traders. Send invoices, log money in and out in seconds, see the tax to keep aside, and chase late payments in one tap. Everything stays on this device and works offline.
Most NDIS supports are GST-free and many sole traders aren't registered. Leave this off unless you are.
Type any percentage, or tap Work it out to estimate it from what you expect to earn. You can change it any time.
Needs internet once. After that the app works offline. Each device keeps its own records; use a backup file to move them to another device.
Latest
Create invoices with New invoice, or log one you made elsewhere with + › Money in › Not paid yet. Tap Paid when the money lands.
Repeating invoices
For plan-managed participants, add the plan manager's email and phone. Invoices and reminders then go to the right place.
BAS summary (cash basis)
An estimate from what you've logged. Check it with your bookkeeper or BAS agent before you lodge.
Spending by category
Takings by client
Money received this quarter. To see every invoice for one client, go to Clients, tap the client and choose Statement.
For your accountant
A spreadsheet of every entry in this quarter, ready to email.
Printed on your invoices
Shows at the top of your invoice PDFs. A PNG or JPG works best.
Backup
Install on this device
Help
Do my phone and laptop share records?
No. Each device keeps its own records. Your licence works on up to 3 devices, but to move records between them, save a backup file on one and restore it on the other.
What happens if I lose my phone?
Your records are only on your devices. Restore your latest backup file on the new phone and everything comes back, including clients and receipt photos.
How is “left after GST and tax” worked out?
Money received this period, minus money spent, minus the GST you collected (less GST on purchases), minus your tax percentage of profit. It’s an estimate. It doesn’t know your bank balance, upcoming bills, super or PAYG instalments.
Will plan managers accept these invoices?
Invoices show your ABN, the participant’s name and NDIS number, dates of support, support item numbers, hours, rates and your bank details. Some plan managers ask for extra details, so check with yours.
How does the plan budget work?
Add the participant’s funding for your supports, with the plan start and end dates, on their client page. ShiftPaid adds up every invoice line dated inside the plan, paid or not, and shows what’s left, this week, this month, and roughly how much you can invoice each week until the plan ends. It only knows about your invoices, so check the participant’s portal or plan manager for the official balance.
How do repeat invoices work?
When you save an invoice, choose to repeat it every week, fortnight or month. On the day the next one is due, ShiftPaid shows “Repeat invoice ready” with the dates moved forward. You check the hours, then save and send it, or tap Skip. Nothing is sent without you. Stop a repeat from the Clients page.
Can I copy an old invoice?
Yes. Open any invoice and tap “Copy as a new invoice”, or start a new invoice, pick the client and tap “Copy last invoice”. The support dates move forward a week, fortnight or month, so check them before saving.
How do I see everything I’ve billed one client?
Go to Clients, tap the client and choose Statement. It lists every invoice for this plan, financial year, quarter or all time, with what’s paid, overdue and still owing. You can print it or send it as a PDF.
How do I claim travel?
On an invoice, tap + Add travel (km). Choose provider travel (driving to the participant), activity-based transport (with the participant in your car) or parking and tolls. Enter the kilometres and it adds a line at $0.99 per km (the NDIS limit for a standard vehicle), which you can change. Check the support item number against your service agreement. ShiftPaid remembers it for that client.
Is this tax advice?
No. Figures are estimates to help you plan. Check with your accountant or BAS agent before you lodge.
Need help? Email
Data
ShiftPaid v1.3 by The Compliant Provider · Your data never leaves this device.
Figures are estimates, not tax advice.